Wonderstruck Package:

Full Planning + Coordination – investment starting at $5,200


Full planning is when you come to us and say “I want a wedding that’s uniquely mine, but I need help making my vision a reality.” This is where we shine. We’ll be with you every step of the way to help you build your dream wedding. From dreaming up the big picture concept with you to the signing of the first contract and all the way to the last dance, we will bring your vision to life for an event that will leave you and your guests truly Wonderstruck.

Package Includes:

  • Up to 80 hours of planning and coordination
  • Unlimited hours of day-of coordination from one lead wedding planner and one wedding assistant
  • Up to five face-to-face or Skype/Phone planning meetings in a calendar year
  • Attendance at catering tasting and menu selection meeting (not counted as one of the 5 regular meetings)
  • Attendance at one meeting per vendor, as needed
  • Two site visits after venue selection – one initial, one final
  • Fully Customized Aisle Planner Setup + Co-Management (checklist, budget, vendor payment tracking, guest list importing, seating chart assistance)

 

STAGE 1: within 1 month of booking

KICK-OFF MEETING

At this meeting we will discuss the big picture. We’ll cover:

  • Overall Concept and Vision
  • Budget Advising and In-Depth Budget Creation
  • Design Discussion
  • Planning Strategy and Timeline Drafting
  • Personalized Vendor Referrals
  • How to work with your Online Planning Tools

You will walk away from this meeting with:

  • A rough draft of your wedding day timeline for planning reference
  • A fully drafted wedding budget for your consideration
  • Recommendations for the best vendors to suit your personality, budget, and style – followed by appointments to meet with them
  • A schedule for when vendors should be booked
  • Planning timeline for meetings leading up to your wedding date

Additionally, as a Full Planning Client, throughout the planning process, we will help you with:

  • Week-Of Concierge Service – some restrictions may apply, ask us for details
  • Accommodation + Transportation Planning
  • Seating Chart Planning
  • Invitation + Website Guidance
  • Venue Search
  • Vendor Procurement
  • Design Ideas – we will create a custom design elements inspiration board for you to serve as a guideline when working with your floral designer, dessert maker, rental company, etc.

 

STAGE 2: Kick-Off Meeting to 3 months out

During this stage of your planning experience we will be communicating via email and phone regularly.

VENDOR & VENUE BOOKING

During this time period we will work with you to choose and book your venue as well as all of your vendors. This process may include:

Comprehensive Venue Search

  • We provide you with a information loaded matrix of recommendations that fit your vision
  • We will attend up to 3 venue site visits with you – typically this is combined into a tour day if we are visiting multiple venues. (Additional site visits available as an add-on service)
  • We will oversee all booking arrangements and contract negotiations for you – you are always the final decision maker

Vendor Management

  • Guided vendor procurement, contract review, and contract negotiations (you will contract directly with the vendor once they are selected and vetted)
  • Will act as primary point of contact for all vendor communication
  • Attendance at one meeting per vendor, as needed

ADDITIONAL MEETINGS

These can include:

  • Catering Tasting
  • Vendor Meetings
  • Fifth Coordination Meeting

 

STAGE 3: 3 months out

3-MONTH PLANNING MEETING

In this meeting we will:

  • Work out your detailed timeline including
    • Deliveries, arrivals, and set-up and strike direction
    • Pre-ceremony, ceremony, and reception flow of events
  • Create floor plans for ceremony and reception
  • Collect all wedding party information
  • Visit the venue with you if desired for a walkthrough
  • Review all contracts and touch base with all vendors you’ve hired
  • Review your wedding planning checklist and make sure we’ve covered all the planning milestones

 

STAGE 4:

1-MONTH COORDINATION MEETING

In this meeting we will:

  • Work through any pending items on your timeline
  • Visit the venue with you, if we did not already do so at the 3-month meeting
  • Finalize guest count and discuss table/seating assignments
  • Finalize floor plans for ceremony and reception
  • Discuss reserved seating for your ceremony

 

THE HOME STRETCH: 2 weeks before your wedding

WRAP-UP MEETING

Almost there! Roughly two weeks before your wedding we have one last meeting to nail down every last detail. We will:

  • Finalize your timeline and floor plans
  • Confirm all design details
  • Confirm all vendor details

Following this meeting all vendors will be contacted and sent the final timeline and floor plan. We’ll also confirm all vendor arrival and departure times, payments, any special needs, meals as required, their requirements or specifications (musicians, DJ’s,  and caterers), and if they need equipment returned, saved, or placed somewhere specific (floral designers and bakers).

 

REHEARSAL

At your wedding rehearsal we will:

  • Co-conduct a walk-through of your ceremony with your officiant, up to 90 minutes.
  • Collect all personal and decorative items for ceremony & reception from you (favors, marriage license, DIY decor). Items we collect must fit in a standard size car – otherwise they can be dropped off at our studio for wedding day concierge service one week before your wedding. Ask for more details. We will also work with you to designate a person who can take home your personal affects and gifts at the end of the night – and we will help them pack their car!
  • Distribute a wedding day timeline to all wedding party members and family who are present at the rehearsal and review details with everyone.

 

CUSTOMIZABLE ONLINE PLANNING TOOLS

These are the three planning tools we’ll utilize to plan and coordinate your wedding together:

AISLE PLANNER

  • Customizable Checklists with Automated Planning Reminders
  • Guest List Management and RSVP Tracking
  • Seating Chart Creation
  • Budget Creation and Payment Tracking/Reminders

GOOGLE DRIVE

This is where we will keep your:

  • Timeline
  • Floor Plans
  • Design Information
  • Vendor Contracts and Invoices
  • FUNdamentals
  • Bar Planning Spreadsheet and other helpful tools

SOCIAL TABLES

  • Online Floor Plans for Ceremony and Reception

 

THE BIG DAY

On the day of your wedding we will be the first to arrive and the last to leave (unlimited hours), making sure everything falls beautifully into place and fielding all guest and vendor questions so you can relax and enjoy your wedding day to the fullest.

 On Your Wedding Day We Will:

  • Act as primary point of contact for all vendors, guests, and staff and oversee all vendor set-up and deliveries. We will direct and assist the set up and strike of your ceremony and reception venues.
  • Ensure proper placement of seating cards, favors, programs, signage, card box, guest book, and simple décor as planned (If setup requires more work than can be accomplished by the planner and one assistant in the allotted time frame, additional assistants can be added for a fee)
  • Setup specialty linens not provided by venue or caterer
  • Keep our essential wedding day emergency kit at the ready (just in case!)
  • Coordinate with the venue staff, DJ, officiant, caterer and photographer and other vendors as necessary throughout the day to ensure timeline is followed seamlessly
  • Organize and cue the wedding party and family for the processional
  • Coordinate announcements and essential moments with the MC/DJ/Band and photographers throughout the ceremony & reception to make sure nobody misses an important moment
  • Great, seat, and assist guests
  • Organize the wedding party and guests for the grand entrance and/or exit
  • Collect any gifts and personal items (toasting flutes, cake server, guest book, etc.) and distribute to the appropriate location or person at the end of the event
  • Distribute final payments and gratuities to all vendors
  • Oversee the return of all rentals and vendor equipment at the end of the event
  • Provide you with comfort and peace of mind by assisting you in any way needed

Tasks Beyond the Scope of Coordination:

  • Setup tables, chairs, flatware, glassware, and china (This is typically the responsibility of venue and/or caterer) We will direct and adjust room layouts and help set the room as time requires, but other vendors (usually the catering staff) must be hired to set and strike ceremony and dining seating and table settings. If we are hired for full design, we will bring extra staffing who can set up floor plans if catering staff is not available to do this as needed.
  • Take home gifts, cards, wedding attire, alcohol, or any other valuable items
  • “Hold” the wedding rings for you pre ceremony – please designate someone in your wedding party for this very important job!
  • Take home trash at end of night – make sure your catering company or an alternative designated person can take care of garbage disposal if it is not able to be disposed of through your venue at the end of your event. We will handle all décor related waste standard – but not catering related waste.
  • Bussing tables, serving food and beverages. (We will, however, set up dessert displays, after desserts are delivered to the venue, and help make sure that food displays, buffets, and bars look their best!)
  • Pick up, deliver, or setup wedding cakes – there is too much risk involved for anyone besides a professional to assume responsibility for an intact wedding cake. J

 

Services may be booked within 1.5 years of the event. We recommend a budget of $400+ per person for this package.  We book a maximum of 12 Bliss Packages per year, so that we can provide you with the very best individualized service.

Contact us to get this party started!